1.1 Eastleigh College
Eastleigh College is registered under the Data Protection Act 1998. Data collected about students will be used for educational administration, guidance, statistical research and health and safety purposes. Data will be shared with other organisations directly associated with funding, education support and guidance in accordance with our data protection notification. Processing this data will enable the performance of the College to be monitored and for the College to operate effectively and plan future provision.
Please be aware that accepting a place on a College course gives consent for the College to hold and use information about you as stated above. If you do not wish to give this consent, then the College may not be able to offer you a course place and may withdraw any offer already made. If you have any concerns about this, please contact the Data Protection Officer: email@example.com
1.2 SFA/YLPA Privacy Statement
The personal information you provide is passed to the Chief Executive of the Skills Funding Agency (SFA) and, where required, the Young People's Learning Agency for England (YPLA) to enable those organisations to fulfil their statutory obligations, principally under the Apprenticeships, Skills, Children and Learning Act 2009. Both organisations are registered as data controllers with the UK Information Commissioner's Office.
The SFA funds adult further education and skills training, including apprenticeships, in England. The YPLA is responsible for arranging the provision of funding for the education and training of young people in England. The SFA processes learner data on behalf of the YPLA.
The information you provide may be shared with other organisations for purposes of administration, the provision of career and other guidance and statistical and research purposes, relating to education or training. Other organisations include the Department for Education, the Department for Business, Innovation and Skills, Local Authorities, Connexions, Higher Education Statistics Agency, Higher Education Funding Council for England, educational institutions and organisations performing research and statistical work on behalf of the SFA, the YPLA, or partners of those organisations.
The SFA also administers the Learning Records Service (LRS) which uses your learner information to create and maintain a unique learner number - please see below.
Further information about use of and access to your information is available at:
At no time will your personal information be passed to organisations for marketing or sales purposes. The YPLA, the Chief Executive of the SFA and their partners may wish to contact you from time to time in respect of surveys and research to monitor performance, improve quality and plan future provision and to inform you about courses, or learning opportunities relevant to you.
1.3 Unique Learner Number
The Learning Records Service (LRS) is operated by the Skills Funding Agency (SFA) for learners aged 14 years and over. LRS offers a Learner Registration Service which generates a unique learner number (ULN) against which important information regarding the learner will be securely stored. The personal information includes name, date of birth, address and nationality, as well as a lifelong record of the learner's education and training participation and achievement. For more information visit theLearning Records Service website.
As a learner you will be able to access the information held against your ULN via a website and you will also be able to give permission for other organisations (such as prospective employers or the careers service) to view your record. All organisations that will have access to the information you provide are registered under the Data Protection Act 1998. At no time will your personal information be passed to organisations for marketing or sales purposes.
You are not able to opt out of having a ULN created, but you can choose to opt out of sharing participation and achievement data with other organisations. Details of opting-out of data sharing can be found at the Learning Records Service or by telephoning the LRS helpdesk on 0845 6022589.
2. Access to personal data held in College systems
Under the terms of the Data Protection Act 1998, staff, students and other users of the College have the right of access to personal data relating to themselves that is held by the College in electronic format and/or manual records* forming part of a 'relevant filing system' (*subject to the provisions in the Act governing transitional relief)
The College has a duty of care to maintain the confidentiality of the personal records it holds, and an obligation to release this information only to the persons to whom it relates (or a third party in exceptional circumstances). In addition, the College may hold personal records in different parts of its organisation. Therefore to verify your identity and to assist us in providing the information you require, a data request form must be completed in full and forwarded to the Data Protection Officer: firstname.lastname@example.org
Please note that the College reserves the right to charge £10.00 for any request regarding personal data, and may take up to 40 days to provide the information.
Download the Data Protection Request Form here.